Booking Priorities

A Busy Campus

We host an average of 2000 events per year. Participation ranges from thousands, during Commencement, to small group meetings for a few. Each event is analyzed by the staff at Campus and Community Events and entered in our reservation system. Sometimes the campus is overwhelmed with activity. During busy times, we take care not to protect our resources.  This is accomplished through strategic planning, prioritization and appropriate lead time!

Guidelines

Because the demand for certain spaces is high, we have set general booking priorities. These priorities are divided by academic year (mid August to mid May) and summer. We try to address most needs, but the need for establishing booking priorities helps us better fulfill the mission of the College. Once the booking priorities have been met, we follow the "first come, fist served" rule.

 

Academic Year

Board of Trustees meetings
President’s Office
Academic Classes
Admission events related to recruiting
Academic related events: i.e. review sessions,
“Other” Boards (Alumnae Board, President’s Council)
Student Involvement/Multicultural Events
Performing Arts Series
Rentals, external clients


Summer 

Board of Trustees meetings
President’s Office
Summer Classes
Alumnae Reunion weekend
Summer camps: Athletics, Fine Arts, Summer Academy
Internal camps
Weddings
External conferences 
Day Rentals

Blocked Spaces


Certain spaces at the College have been designated as blocked regarding room reservations. These include:

Riedinger House
Hayes Lodge
President's Dining Room
Welcome Center