EMS Campus



EMS Campus is the software program used by Saint Mary’s College to manage all campus events. Campus agencies, including the Registrar, Building Services, Maintenance, Media Services, Security, Sodexo, Campus and Community Events, and Athletics use this system to manage service orders, reserve rooms, and maintain class schedules.

Reservation Book 

The reservation book on Virtual EMS is the web version of our software and may be viewed through any web brower. 

Account holders are able to see specific event names, clients, contact information and room photos.  Account requests are processed by Campus and Community Events.

The reservation book is also available on mobile devices through EMS Mobile.  





Browse for Space - to see the reservation book. This is a comprehensive view of campus activities. Sort by facility, room feature, room type, date, or select all to see everything. The search button activates this view.

Browse Facilities - to view the seating capacity for each room. Filter by facility or room type. This feature will allow the viewer to see various room capacities within different set-ups. Photos of our spaces may be viewed through this feature. The filter button activates this view.


Web Requests 

Room Requests may be made at the Virtual EMS site.  A 72 hour advanced notice is required to insure that adequate services will be available.

Plan at least two weeks prior to the event date to make certain that space is available and the event may be given adequate support. It is possible that late submissions may not be approved. Once a request has been submitted, Campus and Community Events will process the request and send an e-mail confirmation. 






Plan Ahead

At given times during the year, the number of campus events may be increased, usually when major College events are scheduled. During these times rooms and services may be limited. Try to avoid busy times, such as Honors Convocation week, Commencement week, Board of Trustee meetings, and Welcome week.  Check the College Calendar or call Campus and Community Events (574-284-4625) to identify the busy times.